Southern Design Companies (SDCo) is a trusted partner to residential and commercial builders, specializing in landscaping, concrete foundations, and helical pier installation. Since our founding in [2009/2017], we've built a strong reputation across the Southeast for high-quality work, reliable service, and consistent results in a fast-paced construction environment.
Our growth has been driven by a simple philosophy: do the job right, take care of the customer, and hold ourselves to a higher standard every day.
About the Role
Southern Design Companies is seeking a Project Coordinator to keep our projects running smoothly from order to payment. This role is responsible for managing customer files, coordinating schedules between field teams and customers, and owning the billing and collections cycle.
As a Project Coordinator, you'll be the organizational backbone behind our field operations. You'll work closely with field employees, customers, and internal teams to make sure every detail is accurate and every follow-up is handled.
This role is a great fit for someone who thrives on structure and routine, takes pride in getting things right the first time, and is persistent with follow-up. We'll train the right person in SDCo processes.
Major Tasks, Key Responsibilities, and Key Accountabilities:
Project Administration
Organize and maintain customer files using project management software
Receive customer sales orders and process them through QuickBooks
Pull and reconcile data across multiple technology platforms
Scheduling & Field Coordination
Communicate with field employees to confirm project details and scheduling
Coordinate logistics to keep projects moving efficiently
Identify and resolve scheduling issues before they affect the job
Billing & Revenue Cycle
Create sales orders and invoices accurately and on time
Manage billing, post customer payments, and reconcile accounts
Follow up on outstanding balances and support timely collections
Customer Communication
Keep customers informed about scheduling, logistics, and project status
Serve as a responsive, professional point of contact for customer questions
Perform other related duties as assigned
Requirements
What We're Looking For
High school diploma or equivalent (Bachelor's degree in a related field preferred)
Proficiency in Microsoft Excel
Comfort working in and pulling data from multiple software platforms
Strong organizational and time management skills with a proven ability to meet deadlines
High attention to detail and a habit of double-checking work for accuracy
Clear and professional written and verbal communication in English
Punctuality and dependability
What Sets You Apart
Experience with QuickBooks or project management software
Background in billing, accounts receivable, or customer service
Persistence with follow-up and a strong sense of ownership
Ability to stay organized and composed while multitasking
Bilingual (a plus, not required)
Why Join Southern Design Companies?
Be part of a growing company where your work directly impacts success
Get hands-on training in SDCo processes
Work in a stable, structured role with real growth potential
Play a central role connecting customers, field teams, and the office
Benefits
401(k) + Company Match
Health, Dental, and Vision Insurance
Employer-Funded Life Insurance, with optional life, cancer, and accident coverage
Financial Wellness Services
Paid Time Off and Paid Holidays
Parental Leave
Bonus Pay
Phone Reimbursement
If you're someone who takes pride in accurate, well-organized work, enjoys keeping projects on track, and never lets a follow-up slip, we'd love to hear from you.