About the Role
We are seeking a highly organized and proactive Administrative Assistant to join our team. This role involves overseeing office and yard management, managing accounts receivable and payable, coordinating purchasing activities, and providing administrative support to ensure smooth daily operations.
Major Tasks, Key Responsibilities, and Key Accountabilities:
Office/Yard Management:
Building Repairs
Maintenance and Janitorial Services
Office Supply Stock
Locates and Re-stakes
Roll-Off Container Delivery
Subcontractor Schedule Verification
Manage Division IT Services
Direct Delivery Drivers as Needed
Accounts Receivable:
Check Builder Portals Multiple Times Daily for New PO’s, Schedule Updates, and PO Completion
Create Customer Estimates & Sales Orders
Enter New Purchase Orders, Sales Orders, Pick Tickets, Drawings
Complete Customer Invoicing Daily
VPO Estimate Creation & Tracking Including Additional Billables, Repairs, and Warranty
Organize, Audit, & Invoice all Maintenance Jobs (Create Google Doc or FFF)
Run Profit & Loss by Job for Every Job Completed
Weekly Monitor and Collect Past Due Receivables
Purchasing:
Receive Bills of Lading for Deliveries
Receive Sod Deliveries and Reallocate Sod to Appropriate Lots as Necessary
Accounts Payable:
Enter Vendor Invoices and Utility Bills
Enter and Properly Code Credit Card Charges
Enter Subcontractor Labor Daily-Cross Reference to Schedule and Subcontractor Invoice
Compile Subcontractor Pay Weekly Each Wednesday Using Schedule and Payables Entries
Requirements
Desired Qualifications:
Commitment to excellence and high standards
Strong organizational, problem-solving, and analytical skills
Attentive, responsive, and reliable with an ability to dynamically multitask
Excellent written and verbal communication skills
Knowledge of construction and landscaping processes, materials, and terminology
Ability to work independently and as a part of a team
Strong attention to detail
Effective time management skills with a proven ability to meet deadlines
Proficiency in MS Office Suite and construction management software
Versatility, flexibility, and a willingness to work within changing responsibilities with enthusiasm
Education and Experience:
High school diploma or equivalent; associate's or bachelor's degree in construction management, agriculture, horticulture, or related field preferred
Previous experience in construction or similar role is preferred
About the Company
Southern Design Companies, LLC. specializes in landscaping, concrete foundations, and helical piers for residential and commercial contractors and builders.
We are well positioned in the industry and have experienced steady growth since our founding in 2017. We believe in maintaining a strong, team-based company culture with an emphasis on our Core Values:
GET IT DONE ATTITUDE
The team at SDCo is self-motivated with a can-do attitude. We are resourceful, fast-paced, and always give 100% to handle the task at hand - no matter how big or small.
COMMITTED TO EXCELLENCE
The team at SDCo is 100% committed to excellence in all that we do. We are thorough, selfless, diligent, and detail-oriented with a servant attitude.
DISCIPLINED AND ACCOUNTABLE
The team at SDCo operates in a disciplined fashion. We answer the bell every single day. We are accountable to ourselves, each other, the company, and our customers.